Terms of use

These terms cover everyone who uses Quire (quireforms.ca): people who build forms, called form owners here, and people who answer them, called respondents. Quire is run by Ian Ryu, an individual in Toronto, Ontario, Canada. By using Quire you agree to these terms; if you don’t, please don’t use it.

How Quire handles personal information is described in the privacy policy, which is part of these terms.

• You must be at least 13 to use Quire, whether you build forms or answer them.
• For now, accounts are by invitation only.
• A club can share one sign-in among its organisers. Everyone who uses it is agreeing to these terms and is responsible for what they do with it, so keep the password private and turn on two-factor sign-in in Settings.
• When a club’s organisers change, hand the sign-in over and have the new organisers change the password in Settings. An account’s email address can’t be changed, so sign a club up with a club email address, not someone’s personal one.
• If you think someone else has got into your account, change your password, use “Sign out of all other devices” in Settings, and write to privacy@quire.my.

Form builders are a favourite tool for scams, so these rules are strict. Don’t use Quire to:

• collect passwords, sign-in codes or any other way into someone’s account;
• collect payment card numbers, bank account details, or government ID numbers such as a Social Insurance Number or passport number;
• phish, scam or deceive people, or send spam;
• pretend to be a person, club, university or company you don’t represent;
• collect information from children under 13;
• share malware, or links designed to harm the people who open them;
• harass or threaten anyone, or publish anything illegal or that infringes someone else’s rights;
• get around Quire’s limits, reach data that isn’t yours, or overload or attack the service.

What’s yours. Your forms, and the responses they collect, belong to you. You give Quire permission to store, copy, display and send them only as far as needed to run Quire for you: showing your form to the people you share it with, and delivering responses to you and to the email addresses and web addresses you set up. That permission ends when you delete them or your account. The database’s restore history keeps them for up to 30 days more, and copies already emailed or sent to your web addresses are beyond Quire’s reach.

What you’re responsible for. You decide what your forms ask and what happens to the answers, so:

• tell respondents who you are, what their answers are for and who will see them;
• follow the privacy laws that apply to you and to the people you collect from;
• keep responses you export or forward safe, and delete what you no longer need;
• deal with respondents’ requests about their answers, such as a request to delete them.

The form’s owner, not Quire, decides what a form asks and what happens to your answers. Check who made a form before you answer it, and never type a password into one. If a form looks like a scam, or pretends to be someone it isn’t, write to privacy@quire.my with its link.

A form or account that breaks these terms can be taken down or suspended once it’s found or reported. A form that puts people at risk, such as a phishing form, is taken down as soon as it’s seen, without warning. For anything else, the owner is emailed first and given 7 days to fix it. Either way, the owner is told why, unless doing so would help someone cause harm.

If your account is suspended, you can still ask for a copy of your forms’ responses at privacy@quire.my, unless a form was collecting something it never should have, such as passwords; that is deleted.

You can stop using Quire at any time, and delete your account in Settings.

Quire is free and run by one person, so it is provided as it is: there’s no promise it will always be available, free of errors, or that data will never be lost. Keep your own copy of responses that matter: the CSV and Excel buttons on a form’s Results page download one.

Because Quire is free, and as far as the law allows, Ian isn’t responsible for indirect losses, such as lost opportunities or lost profits, and his total responsibility for all claims about Quire, added together, is limited to CAD $100. Nothing in these terms limits responsibility for deliberate wrongdoing or gross negligence, or takes away rights the law says can’t be taken away.

A change to this page will be emailed to people with a Quire account at least 14 days before it takes effect, and noted on the quireforms.ca home page for the same 14 days, unless a law or a service Quire depends on forces a change sooner. Typos and wording that doesn’t change what the terms mean can be fixed without notice. If you keep using Quire after a change takes effect, the new terms apply. The privacy policy has the same 14-day rule for its own changes.

If Quire shuts down, account holders will be emailed at least 30 days beforehand so they can export their responses, and everything will then be deleted, unless something outside Ian’s control, such as a hosting provider closing the account, ends Quire sooner. If Quire is handed to someone else, account holders will be told before it happens, and the new operator takes Ian’s place under these terms.

These terms are governed by the laws of Ontario and the federal laws of Canada that apply there. Disagreements can be taken to the courts of Ontario, without taking away any right you have to go to another court that can hear them. There is no requirement to use arbitration.

Ian Ryu, Toronto, Ontario, Canada · privacy@quire.my